Job Opportunity (Administrative & Finance Officer) From The African Union Advisory Board on Corruption - Arusha

Post: Administrative and Finance Officer, 

Location: Arusha, Tanzania

The African Union Advisory Board on Corruption is an autonomous organ established within the African Union, in terms of Article 22 of the African Union Convention on Preventing and Combating Corruption. The main mandate of the Board is to promote and encourage the adoption of measures and actions by State Parties to prevent, detect, punish and eradicate corruption and related offences in Africa as well as to follow-up on the application of those measures and submit a report to the Executive Council on a regular basis on the progress made by each State Party in complying with the provisions of the Convention. In seeking to achieve these objectives, the Board intends to strengthen its capacity to deliver, by amongst others, the implementation of a basic organizational structure and the filling of all vacant posts. The Commission of the African Union invites applicants who are citizens of Member States for a position in the Secretariat of the Board which is mainly in charge of providing substantive, professional, administrative and logistical support to the Board.

Major duties and responsibilities:

Under the supervision of the Secretary to the Board, the Administrative and Finance Officer is charged with the following

Finance

i) Ensure finance management and accounting on AU Advisory Board on Corruption (AUABC) matters as well as reporting to the AU structures;

ii) Assist the Head of AUABC to liaise with Auditors and implement agreed internal and external audit recommendation;

iii) Check all service/supplier payment and make sure that they are correctly allocated;

iv) Be responsible for the development of the budget section of AUABC annual work plan;

v) Be responsible for all procurement and payment request and manage all transactions that go through the AUABC account;

vi) Preparing proposal budgets and financial reports for funders when required;

vii) Follow up donor commitment to ensure timely receipt of funding;

viii)Regularly review, analyze and report project financial status; review budget versus actual and available balances of various sources;

ix) Manage petty cash and ensure all cash advanced to AUABC is reconciled timely;

x) File all original service/supplier contracts;

xi) Preparing and finalizing of ad hoc and end of project audits as may be required;

xii) Assist with financial planning and logistics for events, meetings and workshops;

xiii)Ensure frequent and efficient communication between AUABC, AU Commission, Host Country and partners;

xiv) Perform a variety of financial management task delegated by the Head of AUABC.

Administration

i) Manage the administration of the AUABC Office;

ii) Ensure systems and procedures are in place for efficient functioning of the office;

iii) File all statutory, legal and donor agreements in a safe and appropriate place;

iv) Manage the asset register (office furniture, computers, equipment, etc);

v) Follow up on staff contract;

vi) Manage and supervise the administration of support staff;

vii) Perform a variety of administrative tasks delegated by the Secretary to the Board.

Qualifications and Experience Required

• Candidates must have a University Bachelor Degree in any of the following disciplines:
• Accounting, Public Administration, Business Administration, Economics, Management, Finance or related field;
• Candidates must have an excellent command and use of SAP ERP software.

Professional experience required

Candidates must have a least 5 years of relevant working experience in financial resources and fund management;

Other relevant skills

• Candidates must have in their possession of material resources (purchase orders, accounting and human resources management);
• Experience in management of funds from multiples of donors, preparations of balance sheets and budgets; also experience in the preparation and accomplishing financial annual audits;
• Capacity to work under pressure in an international environment made up of people of various nationalities, cultures and backgrounds;
• Ability to interpret financial procedures and standards and their application;
• Proven knowledge of computerized systems and demonstrated experience of working with computerized accounting packages and spreadsheets;
• Ability to work independently and leverage limited resources and staff for maximum impact;
• Ability to work in a team.

Language requirement

• Proficiency in one of the African Union working languages.
• Knowledge of one or several other working language(s) would be an added value

Age requirement:

Candidates must preferably be between 25 and 35 years old.

Tenure of Appointment:

The appointment will be made on a fixed term contract for a period of three (3) years, of with the first twelve months will be considered as a probationary period.

Thereafter, the contract will be for a period of two years renewable, subject to satisfactory performance and deliverables.

Candidates from the following least represented countries are encouraged to apply:

Eretria, Central African Republic, Cape Verde, Comoros, Congo (DRC), Djibouti, Equatorial Guinea, Liberia, Mauritania, Namibia, Sahrawi Arab Republic, SaoTome and Principe, Seychelles and Somalia.

Gender Mainstreaming:

The AU Commission is an equal opportunity employer and qualified women are strongly encouraged to apply.

Remuneration:

Indicative basic salary of US$ 29,287.00 per annum plus other related entitlements e.g. Post adjustment (46% of basic salary), Housing allowance 14,414.40 perineum), education allowance (75% of tuition and other education related expenses for every eligible dependent up to a maximum of US$7,800.00 per child per annum), etc for internationally recruited staff of the Commission.

Applications must be made through the AUC E-recruitment Website http://www.aucareers.org not later than 11th November 2013. Directorate of Administration and Human Resource Management African Union Commission