NAFASI ZA KAZI UBALOZI WA MAREKANI MWISHO TAREHE 18 JUNE 2014
JOB TITLE: Data Entry Clerk Closing Date of The Position: June 18, 2014 ALL ORDINARILY RESIDENT (OR) APPLICANTS MUST HAVE THE REQUIRE...
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JOB TITLE: Data Entry Clerk
Closing Date of The Position: June 18, 2014
ALL ORDINARILY RESIDENT (OR) APPLICANTS MUST HAVE THE REQUIRED WORK AND/OR RESIDENCY PERMITS TO BE ELIGIBLE FOR CONSIDERATION.
The US Embassy is seeking an individual for the position of Data Entry Clerk in the General Services Section-Warehouse Unit.
BASIC FUNCTION OF POSITION
Responsible for follow up of all documentation, posting of the transactions from the original documentation to the Automated data base and maintaining all the file records.
MAJOR DUTIES AND RESPONSIBILITIES
Makes appropriate entries into the ILMS Asset Management using supporting documentation from the storekeeper, hence control/maintain movement of NXP items out and in the warehouse using the Data Recording Program and maintains accurate inventory notes for all missing/Disposed items as well as an up-to-date records of all NXP owned by the US Government.20%
Ensures that he NXP property records are maintained properly, accurately and according to their respective locations and quantities 10%
Maintains completed Non Expendable Property Forms (DS584) and receiving reports ensuring that copies are distributed to the individual residences/customers and office respectively.20%
Responsible for follow-up and posting immediately all Non Expendable Property Forms and Receiving Reports and ensures that all these documents have appropriate signatures and properly filled.20%
Responsible for conducting furniture/appliance inventories for both incoming and outgoing personnel.
20% Responsible for conducting annual inventories for CMR, DCR, AID Director’s residence, Chancery, Warehouse and AID building. The inventory reports should be submitted to Washington as per requirement.
5%Perform any other duties as assigned by the supervisor.5%
QUALIFICATIONS REQUIRED
All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item.
Education:
Completion of Secondary School is required. Certificate in Storekeeping or Secretarial duties or Office Management is required.
Prior Work Experience:
At least two years experience in Office Management/Secretarial/ Warehousing, clerical or related duties.
Language proficiency:
Level III (good working knowledge) English ability and Level IV (fluent) in Kiswahili is required.
Knowledge:
Must have Standard Operating Procedures for warehouse operations.
Must have Storekeeping and materials management ethics.
Must have Basic store management practice (documentation)
Skills and Abilities:
Computer skills required.
Driving license class D.
SELECTION PROCESS
When fully qualified, US Citizen Eligible Family Members (USEFMs) and US Veterans are given preference. Therefore, it is essential that the candidate specifically address the required qualifications above in the application.
ADDITIONAL SELECTION CRITERIA
1. Management will consider nepotism/conflict of interest, budget, and residency status in determining successful candidacy.
TO APPLY
Interested candidates for this position must submit the following for consideration of the application:
Universal Application for Employment as a Locally Employed Staff or Family Member (DS-174). A hard copy of the application form (DS-174) is also available at the American Embassy, gate 3; or
A combination of both; i.e. Sections 1 -24 of the UAE along with a listing of the applicant’s work experience attached as a separate sheet; or
A current resume or curriculum vitae that provides the same information found on the UAE (see section 3A below for more information); plus
Candidates who claim US Veterans preference must provide a copy of their Form DD-214 with their application. Candidates who claim conditional US Veterans preference must submit documentation confirming eligibility for a conditional preference in hiring with their application.
Any other documentation (e.g., essays, certificates, awards) that addresses the qualification requirements of the position as listed above.
3A. If an applicant is submitting a resume or curriculum vitae, s/he must provide the following information equal to what is found on the UAE.
Failure to do so will result in an incomplete application.
A. Position Title
B. Position Grade
C. Vacancy Announcement Number (if known)
D. Dates Available for Work
E. First, Middle, & Last Names as well as any other names used
F. Date and Place of Birth
G. Current Address, Day, Evening, and Cell phone numbers
H. U.S. Citizenship Status (Yes or No) & status of permanent U.S. Resident (Yes or No; if yes, provide number)
I. U.S. Social Security Number and/or Identification Number
J. Eligibility to work in the country (Yes or No)
K. Special Accommodations the Mission needs to provide
L. If applying for position that includes driving a U.S. Government vehicle, Driver’s License Class / Type
M. Days available to work
N. List any relatives or members of your household that work for the U.S. Government (include their Name, Relationship, & Agency, Position, Location)
O. U.S. Eligible Family Member and Veterans Hiring Preference
P. Education
Q. License, Skills, Training, Membership, & Recognition
R. Language Skills
S. Work Experience
T. References
SUBMIT APPLICATION TO
American Embassy
Human Resources Office
P.O. Box 9123
Dar es Salaam
POINT OF CONTACT
Telephone: 229 4000, Ext: 4137/4148/4233/4024
Fax: 2294726
CLOSING DATE OF THE POSITION: June 18, 2014.
The US Mission in Tanzania provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation. The Department of State also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs.
The EEO complaint procedure is not available to individuals who believe they have been denied equal opportunity based upon marital status or political affiliation. Individuals with such complaints should avail themselves of the appropriate grievance procedures, remedies for prohibited personnel practices, and/or courts for relief.
Only shortlisted candidates will be contacted
=====================
Closing Date of The Position: June 18, 2014
ALL ORDINARILY RESIDENT (OR) APPLICANTS MUST HAVE THE REQUIRED WORK AND/OR RESIDENCY PERMITS TO BE ELIGIBLE FOR CONSIDERATION.
The US Embassy is seeking an individual for the position of Data Entry Clerk in the General Services Section-Warehouse Unit.
BASIC FUNCTION OF POSITION
Responsible for follow up of all documentation, posting of the transactions from the original documentation to the Automated data base and maintaining all the file records.
MAJOR DUTIES AND RESPONSIBILITIES
Makes appropriate entries into the ILMS Asset Management using supporting documentation from the storekeeper, hence control/maintain movement of NXP items out and in the warehouse using the Data Recording Program and maintains accurate inventory notes for all missing/Disposed items as well as an up-to-date records of all NXP owned by the US Government.20%
Ensures that he NXP property records are maintained properly, accurately and according to their respective locations and quantities 10%
Maintains completed Non Expendable Property Forms (DS584) and receiving reports ensuring that copies are distributed to the individual residences/customers and office respectively.20%
Responsible for follow-up and posting immediately all Non Expendable Property Forms and Receiving Reports and ensures that all these documents have appropriate signatures and properly filled.20%
Responsible for conducting furniture/appliance inventories for both incoming and outgoing personnel.
20% Responsible for conducting annual inventories for CMR, DCR, AID Director’s residence, Chancery, Warehouse and AID building. The inventory reports should be submitted to Washington as per requirement.
5%Perform any other duties as assigned by the supervisor.5%
QUALIFICATIONS REQUIRED
All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item.
Education:
Completion of Secondary School is required. Certificate in Storekeeping or Secretarial duties or Office Management is required.
Prior Work Experience:
At least two years experience in Office Management/Secretarial/ Warehousing, clerical or related duties.
Language proficiency:
Level III (good working knowledge) English ability and Level IV (fluent) in Kiswahili is required.
Knowledge:
Must have Standard Operating Procedures for warehouse operations.
Must have Storekeeping and materials management ethics.
Must have Basic store management practice (documentation)
Skills and Abilities:
Computer skills required.
Driving license class D.
SELECTION PROCESS
When fully qualified, US Citizen Eligible Family Members (USEFMs) and US Veterans are given preference. Therefore, it is essential that the candidate specifically address the required qualifications above in the application.
ADDITIONAL SELECTION CRITERIA
1. Management will consider nepotism/conflict of interest, budget, and residency status in determining successful candidacy.
TO APPLY
Interested candidates for this position must submit the following for consideration of the application:
Universal Application for Employment as a Locally Employed Staff or Family Member (DS-174). A hard copy of the application form (DS-174) is also available at the American Embassy, gate 3; or
A combination of both; i.e. Sections 1 -24 of the UAE along with a listing of the applicant’s work experience attached as a separate sheet; or
A current resume or curriculum vitae that provides the same information found on the UAE (see section 3A below for more information); plus
Candidates who claim US Veterans preference must provide a copy of their Form DD-214 with their application. Candidates who claim conditional US Veterans preference must submit documentation confirming eligibility for a conditional preference in hiring with their application.
Any other documentation (e.g., essays, certificates, awards) that addresses the qualification requirements of the position as listed above.
3A. If an applicant is submitting a resume or curriculum vitae, s/he must provide the following information equal to what is found on the UAE.
Failure to do so will result in an incomplete application.
A. Position Title
B. Position Grade
C. Vacancy Announcement Number (if known)
D. Dates Available for Work
E. First, Middle, & Last Names as well as any other names used
F. Date and Place of Birth
G. Current Address, Day, Evening, and Cell phone numbers
H. U.S. Citizenship Status (Yes or No) & status of permanent U.S. Resident (Yes or No; if yes, provide number)
I. U.S. Social Security Number and/or Identification Number
J. Eligibility to work in the country (Yes or No)
K. Special Accommodations the Mission needs to provide
L. If applying for position that includes driving a U.S. Government vehicle, Driver’s License Class / Type
M. Days available to work
N. List any relatives or members of your household that work for the U.S. Government (include their Name, Relationship, & Agency, Position, Location)
O. U.S. Eligible Family Member and Veterans Hiring Preference
P. Education
Q. License, Skills, Training, Membership, & Recognition
R. Language Skills
S. Work Experience
T. References
SUBMIT APPLICATION TO
American Embassy
Human Resources Office
P.O. Box 9123
Dar es Salaam
POINT OF CONTACT
Telephone: 229 4000, Ext: 4137/4148/4233/4024
Fax: 2294726
CLOSING DATE OF THE POSITION: June 18, 2014.
The US Mission in Tanzania provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation. The Department of State also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs.
The EEO complaint procedure is not available to individuals who believe they have been denied equal opportunity based upon marital status or political affiliation. Individuals with such complaints should avail themselves of the appropriate grievance procedures, remedies for prohibited personnel practices, and/or courts for relief.
Only shortlisted candidates will be contacted
=====================
EMPLOYMENT OPPORTUNITY
JOB TITLE: Voucher Examiner
CLOSING DATE OF THE POSITION: June 18, 2014
ALL ORDINARILY RESIDENT (OR) APPLICANTS MUST HAVE THE REQUIRED WORK AND/OR RESIDENCY PERMITS TO BE ELIGIBLE FOR CONSIDERATION.
The US Embassy is seeking an individual for the position of Voucher Examiner in the Budget and Fiscal Office.
BASIC FUNCTION OF POSITION
Examine and process all types of payment vouchers for various invoices e.g. purchase of goods and/or services, Contracts, Leases, Allowances, Travel, Grants and Staff medical bills. In so doing, observe the various governing laws, regulation and policy, to ensure legality, appropriateness and accuracy of each Payment voucher before forwarding for approval and certification.
There are four Voucher Examiners and each serves as a backup of one another.
MAJOR DUTIES AND RESPONSIBILITIES:
Receive, examine and prepare payment vouchers for purchase of goods and/or services, CITIBANK purchase card for different accounts, medical bills/claims, IST grants, leases, Travel advances & reimbursement vouchers. Some of these are of complex nature e.g. the local guard and the Citibank invoices.
Pre-audit documents and determine whether they are legal, proper and correct for payments. Prior to paying, review attached documentation, availability of funds, VAT exemption, relevant approvals and receiving report. The Voucher Examiner then proceeds by processing the payment request via Momentum or E2 solutions, for eventual check/EFT by CFCS.
60%
Process allowance payments by ensuring that SF-1190 is completed by each US personnel when arriving and departing Post, to initiate/terminate COLA & Differential allowances. Compute educational allowance invoices and control the amounts of each student, per DSSR, before processing IST payments. Pay close attention to documentation and special authorization e.g. special needs education allowance or special grants.
10%
Process representational vouchers for various officers by ensuring guest lists and all necessary documents are attached. Ensure a waiver is obtained for the 50/50 rule and that Vouchers are approved prior to forwarding for certification.
10%
Reconcile vendors statement of accounts, draft letters/ 10% communication with vendors on payments issues, filing, responding to the ILO/Inter-Agency Liaison and also performs variety of admin duties.
10%
During the absence of another Voucher Examiner, performs the duties of the position as necessary and assigned by the supervisory management chain.
10%
QUALIFICATIONS REQUIRED
All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item.
Education:
Completion of Advanced Secondary School (Form VI) and a college diploma in accounting or business is required.
Prior Work Experience:
Two to three years of experience in voucher examination or book-keeping is required.
Language Proficiency:
Level IV (fluent) in English and Kiswahili (speaking writing and reading) is required.
Knowledge:
A working knowledge of Department of State and associated agencies' manuals and regulations pertaining to voucher examining is required.
Skills and Abilities:
Microsoft products, Excel COAST accounting system and data base skills required. Ability to understand the basic requirement of applicable regulations and procedures in application to related duties.
Must be solution oriented and Customer service minded. Must also have excellent interpersonal skills, attention to detail and a Team Player.
SELECTION PROCESS
When fully qualified, US Citizen Eligible Family Members (USEFMs) and US Veterans are given preference. Therefore, it is essential that the candidate specifically address the required qualifications above in the application.
ADDITIONAL SELECTION CRITERIA
1. Management will consider nepotism/conflict of interest, budget, and residency status in determining successful candidacy.
TO APPLY
Interested candidates for this position must submit the following for consideration of the application:
Universal Application for Employment as a Locally Employed Staff or Family Member (DS-174). A hard copy of the application form (DS-174) is also available at the American Embassy, gate 3; or
A combination of both; i.e. Sections 1 -24 of the UAE along with a listing of the applicant’s work experience attached as a separate sheet; or
A current resume or curriculum vitae that provides the same information found on the UAE (see section 3A below for more information); plus
Candidates who claim US Veterans preference must provide a copy of their Form DD-214 with their application. Candidates who claim conditional US Veterans preference must submit documentation confirming eligibility for a conditional preference in hiring with their application.
Any other documentation (e.g., essays, certificates, awards) that addresses the qualification requirements of the position as listed above.
3A. If an applicant is submitting a resume or curriculum vitae, s/he must provide the following information equal to what is found on the UAE.
Failure to do so will result in an incomplete application.
A. Position Title
B. Position Grade
C. Vacancy Announcement Number (if known)
D. Dates Available for Work
E. First, Middle, & Last Names as well as any other names used
F. Date and Place of Birth
G. Current Address, Day, Evening, and Cell phone numbers
H. U.S. Citizenship Status (Yes or No) & status of permanent U.S. Resident (Yes or No; if yes, provide number)
I. U.S. Social Security Number and/or Identification Number
J. Eligibility to work in the country (Yes or No)
K. Special Accommodations the Mission needs to provide
L. If applying for position that includes driving a U.S. Government vehicle, Driver’s License Class / Type
M. Days available to work
N. List any relatives or members of your household that work for the U.S. Government (include their Name, Relationship, & Agency, Position, Location)
O. U.S. Eligible Family Member and Veterans Hiring Preference
P. Education
Q. License, Skills, Training, Membership, & Recognition
R. Language Skills
S. Work Experience
T. References
SUBMIT APPLICATION TO
American Embassy
Human Resources Office
P.O. Box 9123
Dar es Salaam
POINT OF CONTACT
Telephone: 229 4000, Ext: 4137/4148/4233/4024
Fax: 2294726
CLOSING DATE OF THE POSITION: June 18, 2014
ALL ORDINARILY RESIDENT (OR) APPLICANTS MUST HAVE THE REQUIRED WORK AND/OR RESIDENCY PERMITS TO BE ELIGIBLE FOR CONSIDERATION.
The US Embassy is seeking an individual for the position of Voucher Examiner in the Budget and Fiscal Office.
BASIC FUNCTION OF POSITION
Examine and process all types of payment vouchers for various invoices e.g. purchase of goods and/or services, Contracts, Leases, Allowances, Travel, Grants and Staff medical bills. In so doing, observe the various governing laws, regulation and policy, to ensure legality, appropriateness and accuracy of each Payment voucher before forwarding for approval and certification.
There are four Voucher Examiners and each serves as a backup of one another.
MAJOR DUTIES AND RESPONSIBILITIES:
Receive, examine and prepare payment vouchers for purchase of goods and/or services, CITIBANK purchase card for different accounts, medical bills/claims, IST grants, leases, Travel advances & reimbursement vouchers. Some of these are of complex nature e.g. the local guard and the Citibank invoices.
Pre-audit documents and determine whether they are legal, proper and correct for payments. Prior to paying, review attached documentation, availability of funds, VAT exemption, relevant approvals and receiving report. The Voucher Examiner then proceeds by processing the payment request via Momentum or E2 solutions, for eventual check/EFT by CFCS.
60%
Process allowance payments by ensuring that SF-1190 is completed by each US personnel when arriving and departing Post, to initiate/terminate COLA & Differential allowances. Compute educational allowance invoices and control the amounts of each student, per DSSR, before processing IST payments. Pay close attention to documentation and special authorization e.g. special needs education allowance or special grants.
10%
Process representational vouchers for various officers by ensuring guest lists and all necessary documents are attached. Ensure a waiver is obtained for the 50/50 rule and that Vouchers are approved prior to forwarding for certification.
10%
Reconcile vendors statement of accounts, draft letters/ 10% communication with vendors on payments issues, filing, responding to the ILO/Inter-Agency Liaison and also performs variety of admin duties.
10%
During the absence of another Voucher Examiner, performs the duties of the position as necessary and assigned by the supervisory management chain.
10%
QUALIFICATIONS REQUIRED
All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item.
Education:
Completion of Advanced Secondary School (Form VI) and a college diploma in accounting or business is required.
Prior Work Experience:
Two to three years of experience in voucher examination or book-keeping is required.
Language Proficiency:
Level IV (fluent) in English and Kiswahili (speaking writing and reading) is required.
Knowledge:
A working knowledge of Department of State and associated agencies' manuals and regulations pertaining to voucher examining is required.
Skills and Abilities:
Microsoft products, Excel COAST accounting system and data base skills required. Ability to understand the basic requirement of applicable regulations and procedures in application to related duties.
Must be solution oriented and Customer service minded. Must also have excellent interpersonal skills, attention to detail and a Team Player.
SELECTION PROCESS
When fully qualified, US Citizen Eligible Family Members (USEFMs) and US Veterans are given preference. Therefore, it is essential that the candidate specifically address the required qualifications above in the application.
ADDITIONAL SELECTION CRITERIA
1. Management will consider nepotism/conflict of interest, budget, and residency status in determining successful candidacy.
TO APPLY
Interested candidates for this position must submit the following for consideration of the application:
Universal Application for Employment as a Locally Employed Staff or Family Member (DS-174). A hard copy of the application form (DS-174) is also available at the American Embassy, gate 3; or
A combination of both; i.e. Sections 1 -24 of the UAE along with a listing of the applicant’s work experience attached as a separate sheet; or
A current resume or curriculum vitae that provides the same information found on the UAE (see section 3A below for more information); plus
Candidates who claim US Veterans preference must provide a copy of their Form DD-214 with their application. Candidates who claim conditional US Veterans preference must submit documentation confirming eligibility for a conditional preference in hiring with their application.
Any other documentation (e.g., essays, certificates, awards) that addresses the qualification requirements of the position as listed above.
3A. If an applicant is submitting a resume or curriculum vitae, s/he must provide the following information equal to what is found on the UAE.
Failure to do so will result in an incomplete application.
A. Position Title
B. Position Grade
C. Vacancy Announcement Number (if known)
D. Dates Available for Work
E. First, Middle, & Last Names as well as any other names used
F. Date and Place of Birth
G. Current Address, Day, Evening, and Cell phone numbers
H. U.S. Citizenship Status (Yes or No) & status of permanent U.S. Resident (Yes or No; if yes, provide number)
I. U.S. Social Security Number and/or Identification Number
J. Eligibility to work in the country (Yes or No)
K. Special Accommodations the Mission needs to provide
L. If applying for position that includes driving a U.S. Government vehicle, Driver’s License Class / Type
M. Days available to work
N. List any relatives or members of your household that work for the U.S. Government (include their Name, Relationship, & Agency, Position, Location)
O. U.S. Eligible Family Member and Veterans Hiring Preference
P. Education
Q. License, Skills, Training, Membership, & Recognition
R. Language Skills
S. Work Experience
T. References
SUBMIT APPLICATION TO
American Embassy
Human Resources Office
P.O. Box 9123
Dar es Salaam
POINT OF CONTACT
Telephone: 229 4000, Ext: 4137/4148/4233/4024
Fax: 2294726
CLOSING DATE OF THE POSITION: June 18, 2014.
The US Mission in Tanzania provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation. The Department of State also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs.
The EEO complaint procedure is not available to individuals who believe they have been denied equal opportunity based upon marital status or political affiliation. Individuals with such complaints should avail themselves of the appropriate grievance procedures, remedies for prohibited personnel practices, and/or courts for relief.
Only shortlisted candidates will be contacted
ALSO AVAILABLE IN THE GUARDIAN OF 9JUNE 2014
